The event coordinator is responsible for planning and successfully implementing major social events at the Bauhaus-Universität Weimar.
This includes University-wide events such as celebrations, receptions, official ceremonies, and other institutionally significant events.
We Can Help With Your Event
The Event Coordinator offers:
- Advice on formats, procedures, scheduling, and areas of responsibilities
- General coordination of central University events
- Coordination with internal and external partners (e.g. faculties, Presidential Board, service providers)
- Support with organisational matters such as scheduling, use of spaces, and formal requirements
- Support throughout the process, including event implementation
We are unfortunately not able to assist with the content-related design of individual subject-specific or teaching events.
Likewise, we cannot assist with purely faculty-internal, private, or student events. We are also unable to offer long-term project management for events that are not affiliated with the University as a whole.
Scheduling
When Should You Contact Us?
The earlier, the better!
It’s a good idea to contact us as early as the idea and planning phase, especially if:
- the event has a University-wide scope
- multiple organisations are involved
- high-profile guests will be invited
- the event is planned to take place in a formal setting
Early coordination prevents the double-booking of spaces, scheduling conflicts, and organisational bottlenecks.
Procedure
Initial contact
Submit your request to the event coordination team. Be sure to include an explanation of the event, target group, and basic structure.
Clarification & Advising
Working together, we will determine whether it is a University-wide event and what type of support is appropriate and possible.
Planning & Coordination
For major events, we take care of the organisation and coordinate processes, responsibilities, and schedules.
Implementation
The event is supervised and coordinated according to a plan ensuring that everything runs smoothly.
Further information on event spaces, light and sound technology, and the Service Centre for Computer Systems and Communication’s Media Technical Service can be found here:
Technical Equipment Enquiries
Technical Equipment Rentals
Faculty of Architecture and Urbanism
Faculty of Art and Design
Faculty of Media
University Technical Equipment Contact
Room Requests
Centrally-Administered Rooms:
Requests regarding centrally-administered rooms can be directed to the Facility Management Department: Raumvergabe-sl[at]uni-weimar.de
These include the:
- Maurice-Halbwachs-Auditorium (formely the Audimax)
- Lecture Halls A-D
- Lecture Hall 6
- Seminar Rooms 101-106 (M7B)
Locally Administered Rooms:
Requests regarding locally-administered rooms can be directed to the respective faculty.
Dekanat[at]archit.uni-weimar.de
Dekanat[at]bauing.uni-weimar.de
Dekanat[at]medien.uni-weimar.de
Dekanat[at]gestaltung.uni-weimar.de
Further information ca be found in the »Richtlinie zur Vergabe von Räumen« (MdU 10/2015) and the »Ersten Änderung der Richtlinie für die Vergabe von Räumen« (MdU 09/2020) in HENRI.