from 3 April 2022
The following statements and instructions make up the Bauhaus-Universität Weimar general hygiene plan in terms of the specific recommendations or legal regulations made by the responsible offices and authorities. All members (employees and students) of the Bauhaus-Universität Weimar must observe these regulations in the event of infection risk, epidemic, or pandemic in accordance with § 21 of the Thuringian Higher Education Act (ThürHG). These temporary measures are limited to the duration of the infection risk, the identified national endemic situation, or the global pandemic outbreak phase.
The general hygiene plan does not replace legally mandated hygiene requirements that are already in place, such as the Technical Rules for Biological Substances (100 protective measures for activities involving biological agents in laboratories; 500 basic measures for activities with biological agents) or the Technical Rules for Hazardous Substances (401 - skin contact hazard; 406 - inhalation hazard).
Members and affiliates of the Bauhaus-Universität Weimar are obligated to comply with the relevant general regulations issued by the city of Weimar and the state of Thuringia, as well as any regulations issued by the Federal Government.
In order to prevent the spread of the coronavirus or other infectious illnesses, all university members are required to follow the Bauhaus-Universität Weimar general hygiene regulations. Maintaining sufficient distance from others, regular hand-washing, regular ventilation, and observing proper sneezing and coughing etiquette is of particular importance.
Any deviations from the hygiene measures listed (e.g. not maintaining sufficient distance from others or not adhering to proper work tools, etc.) due to methods of operation must be justifiably explained in an infection protection concept and appropriate compensatory measures (compensation or replacement) must be determined. Further explanations can be found in point 14 on Developing Infection Prevention Concepts.
Coronavirus infection may be reasonably suspected if symptoms such as fever, cough, sore throat, or a lack of sense of smell or taste, shortness of breath, or a runny nose are present.
Bauhaus-Universität Weimar members or any relatives who may be experiencing symptoms such as fever, coughing, and shortness of breath must stay at home and should contact their doctor or responsible health department by telephone to receive further instruction. The Public Health Department is the authority on which concrete measures are to be taken in each individual case. These instructions must be followed without exception.
Employees must report instances of illness to their supervisor immediately. An official sick note (Arbeitsunfähigkeitsbescheinigung) should also be scanned and sent as an e-mail attachment with the subject line »AU_last name_first name« to Human Resources (dezernat.personal[at]uni-weimar.de).
Information and support for individuals who are at a higher risk of suffering from severe COVID-19 effects is available from the Robert Koch Institute.
Advice and information from in-house medical staff can be obtained by contacting Dr. Wick in Human Resources via telephone (58-2210).
If necessary, protective measures for high-risk individuals must be included in Developing Infection Prevention Concepts (see point 14 in Developing Infection Prevention Concepts).
The university follows the hand hygiene regulations recommended by the Robert Koch Institute and the Federal Centre for Health Education. Hands should be washed often and thoroughly—at least 20 seconds with plenty of soap is essential. Following proper hand hygiene recommendations is possible in all university buildings.
When should I wash my hands?
The absolute minimum you should be washing your hands is:
How do I wash my hands properly?
Hand disinfectant is available throughout the university where legally required.
How do we prevent the spread of infection?
9.1 In-Person Teaching Events
In-person events include all examinations, aptitude entrance examinations, aptitude assessments, selection procedures for degree programmes with restricted admissions, or aptitude tests for admission to higher education.
Regarding the implementation of required hygiene measures, please refer to the FAQs FOR EVERYONE section on the coronavirus information website and see the »Bauhaus-Universität Weimar Regulations«, the FAQs FOR STUDENTS, and the FAQs FOR EMPLOYEES.
9.2 In-Person Non-Teaching Events
The hygiene measures outlined below apply to events that are not courses, examinations, aptitude entrance examinations, aptitude assessments, selection procedures for degree programmes with restricted admissions, or aptitude tests for admission to higher education.
9.2.1 General Hygiene Regulations for Events
Regarding the implementation of general hygiene measures, please refer to the FAQs FOR EVERYONE section on the coronavirus information website and see the »Bauhaus-Universität Weimar Regulations«, the FAQs FOR STUDENTS, and the FAQs FOR EMPLOYEES.
According to § 2 of the SARS-CoV-2 »Arbeitsschutzverordnung (Corona-ArbSchV)« (in effect since 20 March 2022), a medical mask (also referred to in German as an MNS) is understood to be a surgical mask or FFP2 mask or a mask listed in the Corona-ArbSchV appendix.
The preferred masks at the Bauhaus-Universität Weimar are surgical masks or FFP2 masks without exhalation valve.
Individuals with specific pre-existing health conditions are exempt from mask requirements. This includes individuals with respiratory illnesses, skin diseases or, if applicable, mental illnesses. Proof of such pre-existing conditions must be on hand. At least 1.5 metres must be strictly maintained between individuals in these cases.
In cases involving individuals with hearing impairments, a transparent medical mask may be worn to facilitate communication. As medical devices, these masks are subject to legally required testing and conformity assessment procedures. This type of mask enables lip-reading. Important: This type of mask does not primarily protect the wearer, but serves to protect others.
The need for masks must be communicated by the relevant department head in a risk assessment. The risk assessment must contain the following information:
1. If the technical regulations on room occupancy and distancing outlined in the Basic Hygiene Plan (technical measures include dividing breathing areas, increased ventilation, etc.) cannot be observed for operational reasons,
2. cannot be observed for organizational reasons (e.g. cases where observing distancing regulations or working from home office is not possible), or
3. if despite the implementation of possible technical and organisational measures, the risk of infection through airborne particles is expected.
A risk assessment for these cases, including the need (quantity and time period) for masks, must be sent to the Service Centre for Security Management. Following the submission of the risk assessment, Staff Council will be consulted. After a review by the Service Centre for Security Management and approval from the Staff Council, the decision will be communicated to the appropriate department head. The Koordinationsgruppe Corona (corona coordination group) is responsible for the procurement of masks through the Finance Department, Referat Beschaffung. Once the necessity and procurement have been established, wearing a medical mask (MNS) is required.
All Bauhaus-Universität Weimar members, staff and visitors are required to wear a medical mask (MNS) when moving between locations (e.g. corridors, hallways, paths within meeting rooms or seminar rooms) as well as in washrooms, foyers, kitchens (excluding during the consumption of food or beverages), and in other waiting areas (e.g. in front of photocopiers).
How Long to Wear a Medical Mask (MNS)
Medical masks (MNS) are intended for one-time use. They should be changed regularly and disposed of after use. If the mask is affected by moisture or otherwise contaminated, it must be replaced immediately. As of now, these masks cannot be chemically or thermally disinfected. Any instructions included with the masks apply.
The uninterrupted time spent wearing the mask should not exceed 8 hours (maximum wearing time). Within this maximum wearing time, a recovery breathing period of 30 minutes every 75 minutes must be provided.
If the medical mask is worn for a shorter period, the recovery breathing period can be adjusted accordingly. Risk assessment is required in these cases. For light physical work, the mask should not be worn for longer than 3 hours before a recovery / free breathing period.
In general, the provision of food and beverages is to be kept to a minimum and the following regulations are to be observed:
If catering services are being provided, the provider must be made aware of and adhere to the regulations at the Bauhaus-Universität Weimar, in particular the Basic Hygiene Plan.
During the transition from compulsory home office to compulsory workplace attendance, working from home due to the pandemic and in order to reduce contact may still be permitted through arrangement between supervisors and employees provided this does not disrupt organisation processes and work can be completed from home without restriction. Working in the office only permitted as the regulations in the Basic Hygiene Plan and the SARS-CoV-2 Health and Safety Ordinance (Corona ArbSchV) can be observed.
Should exceptional personal circumstances arise, in particular care obligations or increased health risks, working from home will be permitted.
Regarding shared spaces, the current version of the SARS-CoV-2 Health and Safety Ordinance applies. Be sure to stay up-to-date on the FAQs on the university's »Information Regarding Coronavirus« webpage (see point 14 on Developing Infection Prevention Concepts).
The agreements on pandemic-related work from home during the transition from compulsory home office to compulsory workplace attendance must be made directly between the supervisor and the employee. These agreements replace agreements made during the previous work from home mandate and is to be documented in writing (if necessary by e-mail) and must include the intended work location.
The following regulations apply to room usage in compliance with hygiene regulations at the Bauhaus-Universität Weimar as relates to the coronavirus pandemic:
The current Bauhaus-Universität Weimar Basic Hygiene Plan is the standard for the use of every type of room at the Bauhaus-Universität Weimar. The individual responsible for the room or, in the case of planned events, the event organiser must communicate in writing compliance with the specified hygiene regulations in accordance with the Basic Hygiene Plan (must confirm compliance with the Basic Hygiene Plan for the intended use of the room, e.g. event, student workroom, conference, office, etc.).
If, in special cases, individual requirements outlined in the Basic Hygiene Plan cannot be met, the individual responsible for the room or the event organiser must explain and justify any deviations in writing and submit this in an infection prevention concept and specify measures to compensate for these deviations to ensure hygiene standards are maintained (see »General Information« in the Bauhaus-Universität Weimar Basic Hygiene Plan). Any infection prevention measures developed for this purpose must be sent to the Service Centre for Safety Management. The Service Centre for Security Management will consult with the Staff Council during the review process. Once the concept has been reviewed by the Service Centre for Security Management and the Staff Council, it will go on to be discussed for approval by the Presidium. The resulting decision will be communicated by the Presidium to the individual responsible for the infection prevention concept.
The Basic Hygiene Plan comes into effect on the day following its announcement, thus replacing the Basic Hygiene Plan published in MdU 28/2021.
Weimar, 03 April 2022
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