Application Procedure Erasmus+

To be eligible for the Erasmus+ programme, the stay abroad must last at least 2 days (not including travel days). Funding usually covers stays of up to one week. If an apprenticeship abroad is planned, at least 8 hours per week must be held.

For journeys that use trains as the means of transport, we will increase the per diem allowance by an extra day. This is meant as a contribution to a climate friendly University.

Before your stay:

• Mobility Agreement (advanced training, not for teaching)
• Mobility Agreement (teaching abroad)
  This document is to coordinate your project with the partner university. Please fill it out completely, sign it, send it by e-mail to the exchange partner for signature as well. Then please send it to the International Office (together with the application for official travel and the application for travel abroad (foreign business trip application)). Upon receipt of the mobility agreement, the grant agreement will be sent to you and the financing confirmed in your official travel application.

• Grant Agreement
  Grant agreements are generated individually for each mobility agreement. Upon receipt of the completed mobility agreement, you will receive the grant agreement, which you should sign and return to the International Office.
  Once we have received the signed grant agreement, you will receive 70% of the approved grant.

During your stay:

• Confirmation of Stay (advanced training, not for teaching)
• Confirmation of Stay (teaching abroad)
  During your stay, please have the host institution confirm that the visit programme has been completed as planned with a "confirmation of stay" form. Please fill out the form and have the host university sign it on site.

After your stay:

• Participant report (advanced training, not for teaching)
• Lecturer report (teaching abroad)
  After your stay, please complete the lecturer's report and send it to the International Office. In addition, the EU Commission will send you an email requesting you to complete a short online report (multiple choice). If the online report has been received by the EU, we can transfer the remaining 30% of the grant.

Note for settling the trip:

Despite the flat-rate grant, the trip must be accounted for at the travel expense cost centre like any other business trip (for university employees only). Please submit proof of the travel and accommodation costs incurred.

If the actual costs are higher than the lump sums paid out, you are responsible for the difference (or you may agree on supplementary funding through your faculty or department in advance - but the additional funding must not come from EU funds).

If the actual costs are lower, you are not required to pay back the difference. However, the difference is reported to the central payroll office as income subject to social security tax and the the corresponding amount will be deducted for this purpose.

Flat-rate travel and subsistence allowances are compared with the total costs during settlement and are not considered separately.

For stays outside Europe, the trip must not only be for advanced training and continuing education but also to strengthen the relationship with the partner university. An application must be submitted via the  International Cooperation Fund.