Exhibitors

Community and Responsibility

Please be considerate and respectful toward other participants as well as our neighbors. summaery stands for openness and diversity. Discriminatory, offensive, or intrusive behavior will not be tolerated.

For each event, a person in charge must be designated who will be on-site and available throughout the entire duration of the event. Please notify Max Merkel of this person in writing in advance.

Please note: Your event is part of summaery’s public image. Therefore, please treat the spaces, equipment, furniture, and the university’s reputation with care and respect.

Registration with the Regulatory Authorities

summaery2026 and the opening celebration on Thursday will be registered with the City of Weimar by the University Communications Office. This ensures that all exhibitions and events held during regular opening hours are covered.

If you wish to hold a public event—including one open to the university community—or a party outside the university grounds or in the city outside of regular opening hours, you must notify the City of Weimar at least eight days in advance. There is no fee for this notification. The contact person is Andreas Karius (Office for General Public Order and Supervisory Affairs), phone: 03643 762 355, email: allgemeine-ordnung-und-aufsicht[at]stadtweimar.de. Here you will find information and the online registration form.

Please also register your event on the summaery2026 project portal.

Music and GEMA

If you use copyrighted music publicly as part of your summaery2026 project or event, this must be registered with the Society for Musical Performing and Mechanical Reproduction Rights (GEMA).

For the period from July 9 to 12, 2026, from 4pm to midnight, the university will enter into a framework agreement with GEMA that covers all uses during this time. For further information, please contact:

Maximilian Merkel
University Communications
Amalienstraße 13
phone: +49 (0) 36 43 / 58 11 75
e-mail: maximilian.merkel[at]uni-weimar.de

Safety and Order

Emergency and evacuation routes must be kept clear at all times. Legal regulations regarding the protection of minors and the serving of alcohol must be observed.

Noise Control and Surroundings

Please observe the legal regulations regarding noise control. Quiet hours begin at 10 pm. Please be considerate of residents, neighboring buildings, and other events.

Cleanliness

Please leave the event area clean. Waste disposal and cleanup after the event are the responsibility of the organizers.

You can thank external partners who support and promote your summaery2025 project by naming them (address, contact person and logo) in your project entry. 

Please note the university's guidelines for handling donations and sponsoring: MDU of 06/2020

As an exhibitor at summaery2026, you and your supervising academic are responsible for the content, security and compliance with legal regulations when creating and presenting your project.

• Copyright and rights of use for text, image and sound documents
• Accessibility
• Privacy and data protection
• Occupational health and safety, fire and environmental protection

In addition, the general regulations on safety management and the house rules of the university (German) apply.

PLEASE BE AWAWE OF THE FOLLOWING POINTS:

First: Why?

Such university events involve a large number of people. Ensuring that everyone is safe is a big challenge. It is important that we all look out for one another and support each other. We also want to avoid unnecessary calls to the fire brigade – if they are on our premises, they are not available to respond to other emergencies.

How you can help:

• Know where the fire extinguishers are.
• Know where the first aid kits are.
• Familiarise yourself with escape routes and muster points.
• Identify any emergency or quiet rooms.

What to look out for:

• Anyone who looks like they are feeling unwell.
• Smoke development.
• Safety risks.

Last but not least, avoid the following:

• Generating smoke, i.e. from smoke machines or pyrotechnics.
• Covering smoke detectors and fire alarms.
• Keeping fore doors open.
• Blocking fire protection equipment (fire extinguishers, alarms, etc.)
• Tripping hazards (loose cables, easily overlooked hazards, etc.).
• Blocking escape and rescue routes.

For questions or comments regarding occupational health and safety regulations, and fire and environmental protection regulations, contact:

Safety and Environmental Service Centre
Sebastian Oberänder
Belvederer Allee 6, Room 103
99423 Weimar
Tel.: +49 (0) 36 43 / 58 12 10
E-mail: safety.first[at]uniweimar.de
 

For the use of rooms and outdoor spaces outside the university, be sure to inform yourself on the safety and hygiene regulations for the respective site. Please contact the relevant contact persons for use of these spaces.

When designing and setting up your exhibition, please ensure that materials and energy are used in a resource-efficient manner. Whenever possible, use reusable, recyclable, or existing materials, and avoid unnecessary waste and single-use structures. Also ensure proper waste disposal, waste separation during setup and takedown, and the economical use of electricity and technology, as well as environmentally friendly transportation and production methods.

When realising your projects, you can access various technical equipment via the faculties and the eLab of the University Development:

Faculty of Architecture and Urbanism – equipment lending

Faculty of Civil and Environmental Engineering – lending of technology

Faculty of Art and Design, Faculty of Media – Mediapoint equipment lending

eLearning Lab – equipment rental for students and staff

in addition the Media Technical Services Team at the SCC also supports you with the technical operation of the central lecture halls and seminar rooms as well as the organisation of technical processes relating to events.

Bauhaus-Universität Weimar: Media technical service (uni-weimar.de)