Exhibitors

Dear exhibitors,

to ensure the success of the project show, please consider the following technical and organisational aspects. The information on this page will be continuously updated:

Register events and parties

Registration with the regulatory authorities
The summaery2026 and the opening party on Thursday will be registered with the City of Weimar by University Communications. All exhibitions and events within the regular opening hours are thereby secured.

Participants of summaery2026 who wish to hold a public event or party outside the regular opening hours, including events even exclusively for the university public, must notify the public order authorities at least eight days in advance. The contact person for this is Mr. Andreas Karius in the Office for General Regulatory and Supervisory Affairs of the City of Weimar (Tel. 03643 762 355, allgemeine-ordnung-und-aufsicht@stadtweimar.de).

The notification is free of charge. More information and online registration (German) »» Veranstaltungsanzeige. 

GEMA
If you play copyrighted music in public as part of your summaery2026 project or event, you have to register this use with the Gesellschaft für musikalische Aufführungs- und mechanische Vervielfältigungsrechte (GEMA). The University has concluded a framework agreement with GEMA for the period from 9 to 12 July 2026 from 4–10 pm, which covers all uses during this period. For further information, please contact:

Maximilian Merkel
University Communications
Amalienstraße 13
phone: +49 (0) 36 43 / 58 11 75
e-mail: maximilian.merkel@uni-weimar.de

 

Organise on-site exhibitions

Exhibitions and events in the buildings and on the grounds of the Bauhaus-Universität Weimar are possible for summaery2026 under the following conditions:

GENERAL REGULATIONS

OUTDOOR EXHIBITIONS

  • Please contact Romi Klockau (romi.klockau@uni-weimar.de) to enquire about open spaces/outdoor areas on the university grounds 
    » Map outdoor projects  (3.3.2026)
  • Tour for exhibitors in the outdoor area
    Shortly before the summaery, there will be a tour of all outdoor projects with the university's security officer and the persons in charge for building services and real estate. Take the opportunity to clarify final details on technology and safety and to ask your questions. 
  • For areas outside the university, please contact the respective owners directly.

INDOOR EXHIBITIONS 

  • Please contact the respective owners regarding the use of rooms.
  • The Audimax is allocated by the Department for Facility Management, Heike Sander (sl-raumvergabe[at]uni-weimar.de).
  • Please contact Raika Nebelung (raika.nebelung@uni-weimar.de) for the allocation of the foyers in the University Library.

For questions regarding technical support in university properties, please contact:

B. Sc. Frederik Sukop
Cranachstraße 47, Raum 015
phone: +49 (0) 36 43/58 11 65
fax: +49 (0) 36 43 / 58 22 52
e-mail: frederik.sukop[at]uni-weimar.de

For the use of areas and rooms outside the university, please contact the respective holders directly.

Exhibitors, together with their teachers, are responsible for compliance with the regulations.

 

Pay attention to environment, security and accessibility

As an exhibitor at summaery2026, you and your supervising academic are responsible for the content, security and compliance with legal regulations when creating and presenting your project.

  • Copyright and rights of use for text, image and sound documents
  • Accessibility
  • Privacy and data protection
  • Occupational health and safety, fire and environmental protection

In addition, the general regulations on safety management and the house rules of the university (German) apply.

PLEASE BE AWAWE OF THE FOLLOWING POINTS:

First: Why?

Such university events involve a large number of people. Ensuring that everyone is safe is a big challenge. It is important that we all look out for one another and support each other. We also want to avoid unnecessary calls to the fire brigade – if they are on our premises, they are not available to respond to other emergencies.

How you can help:

  • Know where the fire extinguishers are.
  • Know where the first aid kits are.
  • Familiarise yourself with escape routes and muster points.
  • Identify any emergency or quiet rooms.

What to look out for:

  • Anyone who looks like they are feeling unwell.
  • Smoke development.
  • Safety risks.

Last but not least, avoid the following:

  • Generating smoke, i.e. from smoke machines or pyrotechnics.
  • Covering smoke detectors and fire alarms.
  • Keeping fore doors open.
  • Blocking fire protection equipment (fire extinguishers, alarms, etc.)
  • Tripping hazards (loose cables, easily overlooked hazards, etc.).
  • Blocking escape and rescue routes.

For questions or comments regarding occupational health and safety regulations, and fire and environmental protection regulations, contact:

Safety and Environmental Service Centre
Sebastian Oberänder
Belvederer Allee 6, Room 103
99423 Weimar
Tel.: +49 (0) 36 43 / 58 12 10
E-mail: safety.first[at]uniweimar.de
 

For the use of rooms and outdoor spaces outside the university, be sure to inform yourself on the safety and hygiene regulations for the respective site. Please contact the relevant contact persons for use of these spaces.

Rent technical equipment

When realising your projects, you can access various technical equipment via the faculties and the eLab of the University Development:

Faculty of Architecture and Urbanism – equipment lending

Faculty of Civil and Environmental Engineering – lending of technology

Faculty of Art and Design, Faculty of Media – Mediapoint equipment lending

eLearning Lab – equipment rental for students and staff

in addition the Media Technical Services Team at the SCC also supports you with the technical operation of the central lecture halls and seminar rooms as well as the organisation of technical processes relating to events.

Bauhaus-Universität Weimar: Media technical service (uni-weimar.de)

Thank your cooperation partners and sponsors

You can thank external partners who support and promote your summaery2025 project by naming them (address, contact person and logo) in your project entry. 

Please note the university's guidelines for handling donations and sponsoring: MDU of 06/2020