The Bauhaus Research School supports doctoral candidates in developing their own academic, artistic and creative profile by funding their international mobility. We therefore support the active participation by doctoral candidates of the Bauhaus-Universität Weimar in conferences and exhibitions abroad by awarding grants.
Call for submission
You can submit applications for the funding of conference and exhibition participations abroad as well as for the participation in virtual conferences and exhibitions until 1 April 2021. Please note the respective eligible cost types as well as the information on traveling during the pandemic!
Funding period
Conference and exhibition participations within the timeframe of 01.01.2021 and 31.12.2021 can be supported at present.
Who can be funded?
Only doctoral candidates enrolled at the Bauhaus-Universität Weimar are eligible for funding. The prerequisite is the acceptance for the doctorate by the Doctoral Candidate Admissions Board by your respective faculty. Doctoral candidates who have already completed the oral examination as part of their defense are no longer eligible for funding.
What can be funded?
- Funding can only be awarded for active participation (e.g. a presentation, poster presentation, work of art) in an established international academic, artistic or creative event (e.g. conference, meeting, symposium, exhibition) taking place abroad.
- A close connection must exist between the applicants own research-related, artistic or creative doctoral project and the topic/content of the event.
- Attendance-based as well as online events can be funded. In the case of on-site participation, travel (arrival and departure) and accommodation expenses for max. 5 days can be funded with a subsidy of max. € 100.00 per day. In the case of virtual events, participation fees can be funded with a max. of € 250.00.
- The Bauhaus Research School does not award funding for any costs also being covered by third parties (e.g. other facilities of the Bauhaus-Universität Weimar, DAAD, foundations). The applicant is obliged to inform the Bauhaus Research School of any other funding awarded and/or approved or denied by third parties.
- The trip has to start in Germany.
- Funding will not be awarded for any travel associated with commercial activities.
How can I apply?
Applications (in German or English) can be submitted until 15. Dezember 2020 by using the online form with document upload.
Please upload the following documents:
- Your signed CV
- Cost and financing plan (calculation of costs as well as respective financing, e.g. personal contributions, funding by third parties, please see the information sheet for further details)
- Official confirmation of approval of the contribution (with specification of the contribution, e.g. as a poster, presentation, other) as proof of active participation in the event. If the confirmation of the contribution is not available at the time of applying, this must be submitted by the start of the trip at the latest!
- If applicable, proof of the type and amount of costs covered by third parties and of any other funding applied for from third parties.
How will the funding be awarded?
After receiving the applications, the Bauhaus Research School examines the applications according to the formal criteria as described under criteria 2 (»What can be funded?«) points 1 to 5. An awarding committee, consisting of one representative of the Research Department, the International Office, the Equal Opportunity Office, as well as doctoal representatives of the Directorate of the Bauhaus Research School and a representative of the Bauhaus Research School, decides on the funding of all formally eligible applications on the basis of the content-related criteria. The budgetary principles of economic efficiency and cost effectiveness shall apply.
Content-related criteria:
- Relevance of the conference/exhibition to your doctorate
- Type and scope of participation
- Need for financial support
- Internationalisation of the event
- Availablility of the university's budget
- The principle of funding diversity applies (funding of various doctoral candidates instead of funding of two and more publications of one doctoral candidate).
What do funded doctoral candidates have to submit for the funding disbursement?
The funding granted will be disbursed upon due submission of the original receipts for the expenses arising from travel to and from the conference/exhibition as well as accommodation in addition to an informal report (max. 3 pages). The report should detail the aim, uses and outcome of the funding, and be submitted via email as a consolidated PDF to ipid[at]uni-weimar.de.
Important information on travel during the pandemic
If you have an employment contract with the Bauhaus-Universität Weimar, you must submit a business trip application for the trip. Please refer to the current information for business trips of employees at the Bauhaus-Universität Weimar on the following website: Information on the Corona Virus - FAQ for Employees
If you do not have an employment contract with Bauhaus-Universität Weimar, then you can organize the trip on your own. Please not the following conditions:
- The University does not consider the funding to be a "mandate" to undertake the trip. It is your responsibility to carefully weigh the risk situation and, if necessary, forego the trip.
- Should there be a travel warning for the selected country on your departure day, this is tantamount to a request not to go on the trip and the withdrawal of funding for it. Cancellation costs can unfortunately not be covered.
Important information for employees of the Bauhaus-Universität Weimar
As an employee of the Bauhaus-Universität Weimar you can carry out your stay abroad as a business trip (Dienstreiseantrag). Please refer to the information on how to apply for funding and how to bill the Bauhaus Research School for funding here.
Data protection
- Pursuant to Art. 6 para. 1 of the European General Data Protection Regulation (GDPR), the Bauhaus Research School will process the data that grant applicants provide in the grant application form exclusively for the purpose of awarding grants. It will be processed internally and will not be passed on to any third parties. Specifically, processing is necessary to implement pre-contractual measures, fulfil a legal obligation, and perform a task that is in the public interest. In the event that a grant is approved, the project title and name of the grant applicant will be published on the Bauhaus Research School website and, where applicable, in other media of the Bauhaus-Universität Weimar (e.g. newsletter, online journal, etc.).
- The responsible party in the sense of GDPR and other national data protection laws of the member states as well as other statutory data protection provisions is: Dr. Franziska Matthes, Bauhaus Research School, Marienstr. 14, 99423 Weimar Tel.: +49 (0) 36 43/58 41 05, Email: ipid[at]uni-weimar.de.
- The responsible party’s data protection officer is: Dipl.-Ing. Jens-Uwe Wagner, Coudraystr. 7, Room 515, 99423 Weimar Tel.: +49 (0) 36 43/58 42 33, Email: datenschutz[at]uni-weimar.de
- The data collected in the grant application form will be deleted after twenty (20) years if funding is approved and after ten (10) years if funding is denied.
- Grant applicants and recipients have the right to information, right to rectification, right to restrict processing, right to erasure, right to notification, and right to object in accordance with the legal provisions. Irrespective of any other administrative or legal remedies, they moreover have the right to lodge a complaint with a supervisory authority.