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WHAT WAS THE QUESTION?
  1. University
  2. Research and Art
  3. Young Researchers
  4. Welt.Raum.Bauhaus
  5. Funding for conference and exhibition trips abroad
  6. FAQs Conferences and exhibitions
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FAQs Conferences and exhibitions

FAQs - Conferences and exhibitions trips

General issues

1. May I apply only for one or for several projects?

You may apply for all three funding formats.

 

 

2. I have already been granted an IPID4all scholarship in 2019. May I apply again?

Doctoral candidates who have been supported by IPID4all in 2019 for a stay abroad will be considered subordinately.

3. I have been granted a scholarship by the Bauhaus-Universität Weimar. May I still be funded?

Yes, you may. However, please note that only expenses that are not funded by third parties (incl. other institutions of the Bauhaus-Universität Weimar) can be funded by the Bauhaus Research School.

4. I have been granted a DAAD scholarship. May I still be funded?

Yes, you may. However, please note that only expenses which are not funded by third parties like the DAAD can be funded by the BRS.

5. The graduate admissions committee has not admitted me to the doctorate. May I still apply?

The graduate admissions committee must have admitted the candidate before the application for funding.

6. Being an employee of the university, may I be funded?

Yes, you may, as far as you are a doctoral candidate at Bauhaus-Universität Weimar (on this see Issue No. 5). Please note the funding information for employees of the Bauhaus-Universität Weimar.

7. What is meant by “providing evidence of the kind and amount of external funding or applied for external funding”?

The BRS funds only those expenses which are not completely or partly funded by third parties. This is why we need evidence of which expenses are funded by third parties. A letter (or an e-mail) by a funding third party may be applicable as such an evidence.

 

 

Conference and exhibition particiations

8. What is meant by “active participation”?

To be funded, you must present your doctoral project or part of it at a conference (or a similar kind of event) or in the context of an exhibition (or a similar artistic event) in a foreign country to an audience of scientists or artists.

9. May I be funded if I give the lecture together with somebody else, e. g. my tutor?

Yes, you may, as far as you are evidently the main author/originator.

 

10. What is meant by “connection to the doctoral project”?

The funding is meant to support you as a doctoral candidate. Your participation in a conference or exhibition must evidently produce an added value for your doctoral project. This is the case e. g. if you present part(s) of your project.

11. Are conference fees funded?

No.

Who is funded?

12. I am an external doctoral candidate not living in Germany. May I still apply for the funding of a trip to a conference or exhibition?

It is not possible to fund research trips which did not start in Germany.

Application and documents

13. May I apply several times?

Please submit only one application. Please note additionaly: The principle of diversity of funding applies and doctoral candidates who have be funded by IPID4all in 2019 for a conference or exhibition participation abroad will be subordinately considered.

14. I have not yet received the official invitation. May I still apply?

Yes, you may. The invitation must be handed in subsequently before you start your journey. This may be done via e-mail to ipid[at]uni-weimar.de at Bauhaus Research School.

15. Until when must the application have been received?

Until 15 September 2019.

External funding

16. My travel costs will be paid by the Chair. May I still be funded by the BRS?

Yes, but you will only be paid the grant for accommodation if your application has been awarded for funding

 

17. My conference fee will be paid by the Chair. How does this affect my BRS funding?

The Bauhaus Research School only subsidizes expenses for arrival and departure as well as for the accommodation. Conference fees were not part of the grants and can be financed by third parties like the chair.

18. I have applied at the DAAD for funding a trip to a congress. May I still apply for the BRS funding?

Yes, you may. However, you cannot be funded parallel immediately by the DAAD and the Bauhaus Research School. As soon as you have received a funding commitment or rejection by the DAAD, you are obliged to inform the Bauhaus Research School.

19. My scholarship includes a fixed rate for trips to conferences which is not sufficient for my actual expenses. May I still be funded by IPID4all ?

No, you cannot. Only expenses or costs which are not already funded otherwise (by third parties) can be funded.

Organisation of the trip

20. Are expenses taken into account which have been previous to the funding commitment? From when on my I book the trip?

You may organise your trip before having received the funding decision.

21. My I start the trip without having received a funding commitment?

Yes, you may.

22. My travel data have changed. What now?

Please inform about the changed data. This may be done informally via e-mail to ipid[at]uni-weimar.de. If your stay is shorter than intended and less than 5 days, the funding will be reduced appropriately. If your stay is longer than intended, the funding will be increased appropriately.

23. I would like to take somebody with me on the trip. Will this affect the funding?

No, it will not.

24. My intended stay will be longer than 5 days. May I still be funded?

Yes, you may. You will be funded for the first 5 days (max.) of your stay.

Trip not started

25. I will not be able to start my trip. How will this affect my funding?

The funding is valid exclusively for the trip you have applied for. If you must completely give up on it, the funding commitment becomes invalid (in case of changed travel data see Issue No. 22). The funding is in principle not transferable.

Payment

26. When will the funding be paid?

Payment happens after your stay, after you have handed in the original receipts of your travel and accommodation costs (invoice, tickets), your bank details (IBAN, BIC) as well as a short report to the Bauhaus Research School. 

27. My expenses were higher than the funding. Will I be paid more?

No, you will not. You will only be paid the fixed grants as being defined in the funding commitment.

  • IPID4all 2015-2019
  • About Welt.Raum.Bauhaus
  • Graduate conferences
  • Long Night of Academic Writing
  • Funding for Research Stays Abroad
  • Funding for conference and exhibition trips abroad
    • FAQs Conferences and exhibitions
    • IPID4all 2015-2019
  • Funding for translation and proofreading services
Welt.Raum.Bauhaus

Contact

Dr. Franziska Matthes
Bauhaus Research School
Phone +49 (0) 3643/58 41 05
Fax +49 (0) 3643/58 41 01
franziska.matthes[at]uni-weimar.de

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