General issues
1. May I apply only for one or for several projects?
2. I have already been granted an IPID4all scholarship. May I apply again?
You can apply for IPID4all funding of a conference or exhibition participation more than once a year. However, those applications of doctoral candidates who were not funded during the current calendar year are preferred. Funding through different IPID4all funds (e.g. a trip to a conference in May, and a research stay in September) is also possible.
3. I have been granted a scholarship by the Bauhaus-Universität Weimar. May I still be funded?
You may be funded by IPID4all, as long as your scholarship agreement does not provide for the funding of foreign stays (research/practical work stay, conference/exhibition stay) or for the funding of translation or proofreading services.
4. I have been granted a DAAD scholarship. May I still be funded?
Yes, you may, as long as your scholarship agreement does not provide for the funding of foreign stays (research/ practical work stay, conference/exhibition stay) or for the funding of translation or proofreading services.
5. The graduate admissions committee has not admitted me to the doctorate. May I still apply?
The graduate admissions committee must have admitted the candidate before funding (start of the journey, hiring a translator/proofreader) becomes valid
6. Being an employee of the university, may I be funded?
Yes, you may, as far as you are a doctoral candidate at Bauhaus-Universität Weimar (on this see Issue No. 5). If you would like to propose a travel authorization request, please contact us by e-mail to ipid[at]uni-weimar.de.
7. What is meant by “providing evidence of the kind and amount of external funding or applied for external funding”?
IPID4all funds only those expenses which are not completely or partly funded by third parties. This is why we need evidence of which expenses are funded by third parties. A letter (or an e-mail) by a funding third party may be applicable as such an evidence.
Applications for trips to conferences and exhibitions
8. What is meant by “active participation”?
To be funded, you must present your doctoral project or part of it at a conference (or a similar kind of event) or in the context of an exhibition (or a similar artistic event) in a foreign country to an audience of scientists or artists.
9. May I be funded if I give the lecture together with somebody else, e. g. my tutor?
Yes, you may, as far as you are evidently the main author/originator.
10. What is meant by “connection to the doctoral project”?
IPID4all funding is meant to support you as a doctoral candidate. Your participation in a conference or exhibition must evidently produce an added value for your doctoral project. This is the case e. g. if you present part(s) of your project.
11. Are conference fees funded?
Yes.
Who is funded?
12. I am an external doctoral candidate not living in Germany. May I still apply for the funding of a trip to a conference or exhibition ?
Unfortunately you may not. Funding in the context of IPID4all happens on the basis of the fixed rates for travel and accommodation costs as they are determined by the DAAD. These guidelines always refer to Germany as the starting point of the trip. Thus we may not fund trips starting outside Germany.
Application and documents
13. May I apply several times?
You can apply for funding of a conference or exhibition participation more than once a year (on this Issue No. 2). You can also apply parallel to several funding formats by IPID4all.
14. I have not yet received the official invitation. May I still apply?
Yes, you may. The invitation must be handed in subsequently before you start your journey. This may be done via e-mail to ipid[at]uni-weimar.de at Bauhaus Research School.
15. Until when must the application have been received?
You can apply for funding any time. The applications were adjudged several times per year. The next closing day is published here.
External funding
16. My travel costs will be paid by the Chair. May I still be funded by IPID4all?
Yes, you may. However, the funding will only include the fixed rate for accommodation.
17. My conference fee will be paid by the Chair. How does this affect my IPID4all funding?
Only the lump sums for travel and accommodation expenses will be paid.
18. I have applied at the DAAD for funding a trip to a congress. May I still apply for IPID4all?
Yes, you may. However, you cannot be funded parallel immediately by the DAAD and in the context of IPID4all. As soon as you have received a funding commitment or rejection by the DAAD, you are obliged to inform the Bauhaus Research School.
19. My scholarship includes a fixed rate for trips to conferences which is not sufficient for my actual expenses. May I still be funded by IPID4all ?
No, you cannot. IPID4all is meant to fund all expenses or costs which are not already funded otherwise.
Organisation of the trip
20. Are expenses taken into account which have been previous to the funding commitment? From when on my I book the trip?
You may organise your trip before having received the funding decision.
21. My I start the trip without having received a funding commitment?
Yes, you may.
22. My travel data have changed. What now?
Please inform about the changed data. This may be done informally via e-mail to ipid[at]uni-weimar.de. If your stay is shorter than intended and less than 5 days, the funding will be reduced appropriately. If your stay is longer than intended, the funding will be increased appropriately.
23. I would like to take somebody with me on the trip. Will this affect the funding?
No, it will not.
24. My intended stay will be longer than 5 days. May I still be funded?
Yes, you may. You will be funded for the first 5 days of your stay.
Trip not started
25. I will not be able to start my trip. How will this affect my funding?
The funding is valid exclusively for the trip you have applied for. If you must completely give up on it, the funding commitment becomes invalid (in case of changed travel data see Issue No. 22). The funding is in principle not transferable.
Payment
26. When will the funding be paid?
Payment happens after your stay, after you have handed in the original receipts of your travel and accommodation costs (invoice, tickets), your bank details (IBAN, BIC) as well as a short report to the Bauhaus Research School.
27. My expenses were higher than the funding. Will I be paid more?
No, you will not. You will only be paid the fixed rates as being defined in the funding commitment.